Nance

Close the gap between closed-won and invoiced

A deal marked closed-won in HubSpot should not need retyping into your accounting system. Nance reads the deal, sets up the customer, drafts the invoice and writes payment status back to the record.

The deal is won, the team celebrates, and then the slow part starts. Someone copies the company name, billing address and agreed amount from HubSpot into the accounting system, by hand, usually days later. The forecast in the board deck comes from pipeline while the forecast in finance comes from a spreadsheet, and the two never quite agree. And when a customer questions an invoice, sales is looking at a deal record that says nothing about whether it was ever paid.

Nance works that seam between HubSpot and your administration. When a deal closes, it creates the customer and a draft invoice from the deal data, ready for your approval. Open pipeline and expected close dates feed the cash flow forecast, payment status flows back onto the customer record, and any gap between what sales agreed and what finance invoiced surfaces as a finding instead of an awkward discovery. You set the rules once; Nance applies them to every deal that closes.

What Nance automates with HubSpot

Deal to draft invoice

When a deal hits closed-won, Nance reads the agreed amount, terms and billing details from HubSpot and prepares the customer and a draft invoice in your accounting system for approval.

Customers created once

A new customer in HubSpot becomes a debtor in the administration without anyone retyping names, addresses or payment terms. Changes to the record flow through, verified before they land.

Pipeline in the cash flow forecast

Open deals, expected close dates and deal values feed your cash flow forecast, so finance plans on the same numbers sales is steering by instead of a separate spreadsheet.

Payment status on the record

Invoiced, paid, overdue: the state of every invoice is written back to the customer record, so sales sees the financial reality before the next renewal conversation.

Sales-to-invoice mismatch findings

When what finance invoiced does not match what sales agreed in the deal, Nance surfaces it as a finding with both versions side by side, before the customer notices.

Debtor follow-up with deal context

Payment reminders are drafted with knowledge of the relationship: the deals in play, the account owner and the agreed terms, so finance never chases a customer mid-negotiation blind.

Connect HubSpot to Exact Online, Twinfield, Moneybird & Xero

Most HubSpot connectors are data pipes: they copy fields on a schedule and stop there. Nance is the connection and the colleague in one. It reads HubSpot, applies your rules and does the actual finance work in your accounting package, with approvals where you want them and every action logged.

Access and security

  • Scoped access that you grant per connection
  • Revocable at any time, without our help
  • Every action logged with its reasoning
  • GDPR-compliant, hosted in the EU
  • ISO 27001 certification in progress

Frequently asked questions

Does Nance replace HubSpot or our invoicing?

Neither. HubSpot stays the system your sales team works in and your accounting system stays where invoices live. Nance is the layer between them that does the copying, checking and chasing a person would otherwise do.

Does Nance write into HubSpot?

Only what you allow, typically invoice and payment status on the customer or deal record. Your pipelines, properties and sales workflows stay exactly as your team built them.

How does Nance connect to HubSpot?

Through a secure, scoped connection with access you control and can revoke at any time. Nance only sees the objects and fields it needs, and every action it takes is logged.

Will sales have to change how they work?

No. As long as deals carry the details they normally carry, Nance picks them up from there. If something essential is missing on a closed deal, that becomes a finding, not a blocked invoice.

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See Nance in action.

In 30 minutes we walk through a live demo: a simple ad-hoc question, then a workflow you automate on the spot. Bring a real finance task.

GDPR-compliant · data stays in the EU
ISO 27001 in progress