Which inboxes should we connect?

Typically the shared finance inboxes and any address suppliers send invoices to. Nance works across several mailboxes at once, which is usually where documents fall between the cracks.

Does Nance read all our email?

It works within the scope you give it: specific mailboxes or labels, with access you can revoke at any time. Every email it acts on is logged.

Can Nance send email on our behalf?

Only the kinds you approve, in templates and a tone you set. You can keep any category, like customer reminders, on manual approval.

We use Google Workspace with many users. How does this fit?

Nance connects to designated mailboxes through the Gmail API with scoped OAuth access, set up in minutes by your Workspace admin.

Nance + Gmail.

Email, documents & spreadsheets

A surprising share of finance work starts as an email. Nance reads your Gmail inboxes, pulls out what matters and files it where it belongs.

Book a demo See how she works

Every finance process has an unofficial front door: the inbox. Invoices arrive as attachments, as links, as portal notifications. Suppliers announce new bank details in passing. The amount of bookkeeping that begins as an unread email is enormous, and someone has to triage all of it.

Nance plugs into Gmail and does the triage. It finds the documents, follows the links, verifies the requests and hands clean input to the rest of your administration. The inbox keeps receiving everything; it just stops being the place where things get lost.

Why connect Nance to Gmail.

The connection and the colleague in one

She reads Gmail, applies your rules and does the actual finance work in your accounting system.

Nothing posts outside your rules

You decide what runs automatically and what waits for approval. Every action logged, with the why attached.

One agent across the stack

Payments, commerce, CRM, spend and inboxes: one set of rules and a full audit trail between them.

Up and running in three steps.

Connect
Through the official Gmail API, with scoped access. Nothing to install and nothing to migrate.
Set the rules
What she books on her own, what waits for you, who approves. Start anything as a Test Run: a read-only preview first.
She works daily
What arrives in Gmail is read, matched and booked in your accounting system. Exceptions come to you with context.

What Nance automates with Gmail

Invoice retrieval

Purchase invoices arriving by email are detected, extracted and delivered into your accounting flow, every morning, across every inbox you connect.

Missing document search

A payment with no paperwork? Nance searches the mail history, finds the original invoice or requests a copy from the sender.

Supplier email handling

Payment reminders, address changes and updated bank details are recognized, verified against your records and turned into actions instead of unread mail.

Outgoing follow-up

Reminders to customers and requests to suppliers are drafted in your tone and sent from the right mailbox, on schedule.

Inbox organization

Finance mail gets labeled and routed consistently, so the shared inbox stops being a place where documents go missing.

Portal invitation handling

Emails that merely announce an invoice in some portal are recognized for what they are, and Nance goes and fetches the actual document.

Access and security

No bank connection, no bank credentials, ever
Her own user account with scoped permissions
Every action logged, visible and attributable
Test Run: read-only preview before anything changes
Hosted on Google Cloud in the EU
Your data never trains AI models

Frequently asked questions

Connect Gmail to Exact Online, Twinfield, Moneybird, Xero and QuickBooks

Most Gmail connectors are data pipes: they copy fields on a schedule and stop there. Nance is the connection and the colleague in one. It reads Gmail, applies your rules and does the actual finance work in your accounting package, with approvals where you want them and every action logged.

Exact Online

Book, reconcile and close inside your Exact Online administration

Twinfield

Automated processing and period checks across Twinfield administrations

Moneybird

Keep your Moneybird books current and VAT-ready, automatically

Xero

Automate invoice processing and reconciliation in Xero

QuickBooks

Bills coded, bank lines matched and debtors chased inside QuickBooks Online

Security is part of the job.

Nance works inside your financial systems, so we treat protecting them as core product work. The live details are public in our trust center.

Encrypted everywhere

AES-256 at rest, TLS in transit.

GDPR compliant

a standard DPA with every plan.

ISO 27001

certification in finalization.

Hosted in the EU

on Google Cloud, by default for everyone.

Never trains AI models

your data stays yours alone.

Payments stay at your bank

Nance prepares the batch, you release it.

Open the trust center →More on security →

✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean

✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices

✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions

✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue

✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run

✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices

✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review

✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard

Hire Nance.

Connected to Gmail in an afternoon, and we walk you through it.

Book a demo See pricing