Does Nance replace QuickBooks?

No. QuickBooks stays your accounting system and your source of truth. Nance is the agent working inside it, doing the reading, matching and coding a person would otherwise do by hand.

Does Nance post directly into my books?

Only within the rules you set. You decide which actions run automatically and which wait for approval. Every action is logged, so you can always see what was done and why.

How does Nance connect to QuickBooks?

Through the official QuickBooks API, with scoped permissions you control. There is nothing to install, and your existing receipt capture or approval flow can stay in place.

We run several QuickBooks companies. Does that work?

Yes. Nance works across multiple QuickBooks companies and keeps rules, account mappings and approval flows consistent between them.

Does Nance connect to my bank?

No. Nance has no bank connection and holds no bank credentials. It works from the bank transactions already in QuickBooks, and when a payment run is ready you release it yourself at your own bank.

Nance + QuickBooks.

Accounting & ERP

Nance reads, codes and reconciles directly in your QuickBooks company. The repetitive work is done before you open your laptop, and nothing posts outside your approval rules.

Book a demo See how she works

If your books live in QuickBooks Online, you know where the hours go. Bills wait in inboxes and shared drives. The bank feed fills up faster than anyone clears it. A card payment goes out and the receipt behind it never shows up. And at the end of every period, someone scrolls through the same reports they scrolled through last period, fixing the same miscoded entries.

Nance takes over that layer. It connects to your QuickBooks company through the official API and works the way a careful bookkeeper would: it reads what comes in, posts what it is sure about, prepares what it is not, and leaves an audit trail behind every step. You set the rules once. Nance applies them every day, including the days you are busy with something more useful.

Why connect Nance to QuickBooks.

The daily grind runs itself

Invoices booked, bank lines matched and debtors chased before you open your laptop.

Nothing posts outside your rules

You decide what runs automatically and what waits for approval. Every action logged, with the why attached.

Every administration, same discipline

One set of rules across all your QuickBooks administrations. Entity two closes like entity one.

Up and running in three steps.

Connect
Through the official QuickBooks API, with her own user account and scoped permissions. Nothing to install; your scan service can stay.
Set the rules
What she books on her own, what waits for you, who approves. Start anything as a Test Run: a read-only preview first.
She works daily
The queue is handled every morning. Exceptions come to you with context; you release payment runs at your own bank.

What Nance automates with QuickBooks

Bill processing

Bills arrive by email, portal or scanning app. Nance extracts the details, picks the right account, class and location, flags duplicates and stages the entry for approval.

Bank reconciliation

The unmatched lines already in your QuickBooks bank feed get paired with bills, invoices and transfers, including the awkward ones: partial payments, processor payouts and amounts that linger in uncategorized expenses.

Missing document recovery

A payment without a document behind it is a finding, not a task. Nance spots it, searches your inboxes and supplier portals, attaches the document and completes the entry.

Accounts receivable follow-up

Nance watches your aging report, sends reminders in your tone of voice, escalates when agreed terms pass and keeps a log of every contact moment.

Period-end checks

Wrong-period entries, duplicate payments, unusual amounts and unreviewed transactions surface as a worklist days before the close, not after it.

Multiple companies

Nance applies the same rules across every QuickBooks company you run, so the second entity is closed with the same discipline as the first.

Payment run prepared

Nance groups the bills that are due, checks them against your rules and prepares the batch, with any supplier whose bank account changed flagged first. You release the payment at your own bank.

Access and security

No bank connection, no bank credentials, ever
Her own user account with scoped permissions
Every action logged, visible and attributable
Test Run: read-only preview before anything changes
Hosted on Google Cloud in the EU
Your data never trains AI models

Frequently asked questions

Works with the rest of your stack.

Gmail

Invoices found in your inboxes, requests verified, follow-ups sent

Outlook

Finance mail in Outlook triaged, extracted and acted on

Slack

Approvals and findings where your team already talks

Quick approvals and questions answered over WhatsApp

MollieEarly access

Reconcile Mollie payouts to the cent, fees and refunds split out

Shopify

Storefront, catalog and order records kept in step with your books

1Password

Portal credentials managed safely, never stored in plain sight

Google Drive

Contracts and documents in Drive as context for every booking

Books live somewhere else? Nance also works in Exact Online, Twinfield, Moneybird and Xero.

You control what Nance does autonomously and what you review.Your data never trains AI modelsISO 27001 in finalizationSecurity →

✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean

✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices

✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions

✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue

✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run

✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices

✓ Refreshed the cash dashboard✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review

✓ Closed February, clean✓ Booked 42 purchase invoices✓ Matched €18,430.00 in bank transactions✓ Flagged 1 duplicate from Coolblue✓ Prepared Thursday's payment run✓ Chased 6 overdue invoices✓ Held 1 changed IBAN for review✓ Refreshed the cash dashboard

Hire Nance.

Connected to QuickBooks in an afternoon, and we walk you through it.

Book a demo See pricing