Google Sheets AI integration: budget versus actuals that stay current

There is a budget sheet somewhere in your Drive, and it is wrong. Not badly wrong, just three weeks stale, because updating it means someone exporting actuals from the accounting system, pasting them in, fixing the categories that never quite match and mailing the result around. So decisions get made on the version from last month, and the person who maintains the sheet has quietly become a human integration.

Nance takes over that job. It reads the budgets and working files you keep in Sheets, pulls the actuals from the ledger and keeps the comparison current, on a schedule, without anyone exporting anything. Your team keeps working in the spreadsheet they already know; the difference is that the numbers in it are now the numbers in your administration.

What Nance automates with Google Sheets

Budget versus actuals

Your budget sheet is checked against the ledger and updated with the latest actuals, so the comparison your team relies on stops being a snapshot from whenever someone last had time.

Working files kept current

Cashflow overviews, cost trackers and project sheets are refreshed with live figures from the administration instead of waiting for a manual export.

The end of emailed exports

Nobody downloads a CSV, pastes it into a sheet and mails it around anymore. Nance writes the figures directly into the file the team already shares.

Reporting where the team already works

Management views and department overviews land in a spreadsheet everyone can open, filter and question, instead of a tool only finance logs into.

Sheets as input

Budgets, forecasts and supplier lists you maintain in Sheets are read as context, so Nance knows what a cost line was supposed to be before it judges what it is.

Deviation flagging

When actuals drift from the budget in your sheet, Nance flags it and points to the bookings behind the difference, not just the difference itself.

Connect Google Sheets to Exact Online, Twinfield, Moneybird & Xero

Most Google Sheets connectors are data pipes: they copy fields on a schedule and stop there. Nance is the connection and the colleague in one. It reads Google Sheets, applies your rules and does the actual finance work in your accounting package, with approvals where you want them and every action logged.

Frequently asked questions

How does Nance connect to Google Sheets?

Through a secure, scoped connection limited to the spreadsheets you choose. Access is granted per file or folder, and you can revoke it at any time.

Will Nance overwrite our formulas?

No. You designate the tabs or ranges Nance may write to, typically a data tab your own formulas read from. The rest of the sheet stays yours.

Does this replace our accounting system?

No. The ledger remains the source of truth. Sheets is a window onto it: a familiar surface where the figures show up, not where they are kept.

Can the team keep editing the sheets?

Yes. They are still ordinary Google Sheets. Nance updates its part on schedule; everything else, comments, formatting, extra tabs, works exactly as before.

The budget sheet that updates itself